Verarbeitung personenbezogener Daten durch die für das Online-Bewerbungsverfahren verantwortliche Stelle
This privacy policy provides you with information on how ENPULSION GmbH, Office Park 2, 1300 Wien-Flughafen (“we”) as controller pursuant to Art 4 (7) GDPR processes your personal data in the context of your job application.
Commercial register entry number: FN 448479 d
Registration Court: Landesgericht Korneuburg
Personal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
We receive your personal data either from you or from other sources, especially from public sources (such as Karriere.at, ams.at, LinkedIn, Xing, etc) and from recruiters.
In general, you are under no obligation to provide us with the data we ask you for. However, it may not be possible to process your job application if you do not provide the necessary personal data.
Should the provision of your personal data be mandatory by law, we will inform you separately thereof.
To achieve the purposes set out above, we will transfer your personal data to the following categories of recipients:
IT service providers;
recruitment agencies;
ENPULSION group of companies.
Personio
In case you consented to use holding on to your application for future consideration, such as applying to our Talent Pool, we will retain your data until you withdraw your consent. In the event of legal disputes, we will retain the data necessary for raising or defending against any legal claims as long as the legal claims are not yet time-barred (in general: 3 or 30 years). Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
You have the right to (under the conditions set out in applicable law):
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement on our homepage.
Commercial register entry number: FN 448479 d
Registration Court: Landesgericht Korneuburg
1. Purposes of processing
Personal data collected as part of the application processPersonal data means any information concerning the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, your name, address, telephone number and date of birth, but also data relating to your specific career etc. by reference to which a specific individual can be identified with reasonable effort. However, information which cannot be (in)directly associated with your real-life identity is not personal data.
Fundamentals and purposes of processing personal data collected from application documents and during the application process
If you apply to us electronically, i.e. via e-mail or using our online form, we will collect and process your personal data for the purpose of executing the application process and preparing contracts.
By submitting an application via our recruitment website, you express your interest in taking up work with us. In this context, you transmit personal data, which we will use and store exclusively for the purpose of your job search / application process.
Only authorized HR staff and/or staff involved in the application process have access to your data.
The personal data is stored, as a rule, exclusively for the purpose of filling the vacancy for which you have applied.
2. Data categories and origin
We process the categories of your personal data listed in the Annex. We only process the personal data necessary for your application.We receive your personal data either from you or from other sources, especially from public sources (such as Karriere.at, ams.at, LinkedIn, Xing, etc) and from recruiters.
In general, you are under no obligation to provide us with the data we ask you for. However, it may not be possible to process your job application if you do not provide the necessary personal data.
Should the provision of your personal data be mandatory by law, we will inform you separately thereof.
3. Legal bases for processing
The processing of your personal data is based on:- your consent (Art 6 (1)(a) GDPR);
- the necessity to take steps at your request prior to entering into a contract (Art 6(1)(b) GDPR);
- our legitimate business interests (Art 6(1)(f) GDPR) to achieve the purposes set out in Section 1 above.
4. Categories of recipients
Disclosure of data to third partiesTo achieve the purposes set out above, we will transfer your personal data to the following categories of recipients:
IT service providers;
recruitment agencies;
ENPULSION group of companies.
Personio
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers a human resource and applicant management software solution (https://www.personio.com/legal-notice/). In this context, Personio is our processor under article 28 of the GDPR. In this case, the processing is based on an agreement for the processing of orders between us as the controller and Personio.
Some of the above recipients are located outside the EEA for which no adequacy decision of the Commission exists, such as the USA. Whenever possible, we agree with such recipients on appropriate safeguards to ensure an adequate level of data protection, eg by concluding standard contractual clauses pursuant to Implementing Decision (EU) 2021/914. To obtain more information about these appropriate safeguards (including a copy), please contact us at the contact details set out in Section 7 below.5. Retention period
We will retain your personal data for the duration of the application process and beyond that for 7 months. This is usually done to fulfill legal requirements and/or defending ourselves against any claims arising from legal provisions. After this period, we are obligated to delete or anonymize your data. In case of anonymization, the data will only be available to us in the form of so-called metadata, without any direct personal reference, for statistical analysis (for example, share of male and/or female applicants, number of applications per specified period of time etc.).In case you consented to use holding on to your application for future consideration, such as applying to our Talent Pool, we will retain your data until you withdraw your consent. In the event of legal disputes, we will retain the data necessary for raising or defending against any legal claims as long as the legal claims are not yet time-barred (in general: 3 or 30 years). Should you be offered and accept a position with us during the application process, we will store the personal data collected as part of the application process for at least the duration of your employment.
6. Your rights
If we as the controller process personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.You have the right to (under the conditions set out in applicable law):
- obtain confirmation as to whether and what kind of personal data we store about you and to request copies of such data;
- request rectification or erasure of your personal data;
- request us to restrict the processing of your personal data;
- objects to the processing of your personal data;
- withdraw any consent previously granted for the processing (the withdrawal of your consent does not affect the lawfulness of processing based on your consent before its withdrawal);
- request data portability;
- lodge a complaint with the competent supervisory authority.
- 7. Our contact details
- Please address your requests or questions concerning the processing of your personal data to:
- ENPULSION GmbH
- Office Park 2, 1300 Wien-Flughafen
- hr@enpulsion.com
Annex
- Application type (eg e-mail, LinkedIn, unsolicited application yes/no)
- Referral method
- Professional interests
- Work experience, education and training (incl certificates, references and other evidence)
- CV and cover letter
- Marital status and children
- Photos
- Driver's license/passport/ID
- Salary requirement
- Degree of disability according to the Disability Employment Act
- Communication content (e-mails, phone calls, etc)
- Correspondence languages
- Personal skills and competences
- Military service / civilian service
- Religious confession
- Other data provided by the data subject
- Social security data (social security agency, social security number, insurance periods)
- Master data (incl title, name, date and place of birth, gender, name affix, civil status, citizenship, contact information)
- Signature
- Visa / work permit
- IBAN
- Gender
Concluding provisions
We reserve the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the application process or other processes. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.
In addition to this data privacy statement, please view our general data privacy statement on our homepage.